Flow - Power Automate - Save Automatically an attachment

Tutorial

Flow - Power Automate

Organize

Intermediate

00:00:04

In this tutorial, we will focus

00:00:07

on the option of creating a flow

00:00:10

from scratch so you can see the

00:00:12

process in its entirety from

00:00:14

the home page of power automate.

00:00:16

Let's click on create in order

00:00:18

to build our first flow.

00:00:20

Let's say I'm going to receive

00:00:23

100 certifications from my

00:00:25

colleagues regarding a webinar.

00:00:27

I will therefore need power debates

00:00:30

to check every email I receive.

00:00:33

See if there are any attachments

00:00:35

and when my colleagues send me the

00:00:37

certification as the attachment.

00:00:39

Take it and create a file

00:00:41

in my OneDrive that way,

00:00:43

but I will automate will find and

00:00:45

gather everyone of these without

00:00:47

me having to do so manually.

00:00:49

Let's build an automated cloud

00:00:52

flow that will be triggered by a

00:00:55

designated event by clicking on skip.

00:00:57

I can already access what I

00:01:00

should see as a blank canvas.

00:01:03

From here I simply have to realize what

00:01:06

application am I going to need to connect to.

00:01:09

In order to write this flow well, first.

00:01:13

I will need power.

00:01:15

The way to connect to office

00:01:17

outlook and what is the trigger?

00:01:19

That will trigger the action well.

00:01:22

Every time a new mail arrives,

00:01:24

power, automate will check it.

00:01:28

Thanks to the advanced options,

00:01:30

I can give a hand to power

00:01:32

automate by telling it to only.

00:01:35

Look out for emails containing attachments.

00:01:40

Make sure not to forget them

00:01:42

by including every attachment

00:01:44

files and also by looking out for

00:01:48

emails that will contain the word

00:01:51

certification in the subject.

00:01:53

By using the subject filter option,

00:01:56

power automate will look for

00:01:57

the word in this subject.

00:01:59

If the subject of my email contains

00:02:02

other word and the word certifications,

00:02:05

it will work.

00:02:07

Now what do I want the machine to do for me?

00:02:09

Let's click on new tab.

00:02:10

I want power automate to access my OneDrive.

00:02:13

Let's look out for OneDrive and

00:02:15

be careful here between OneDrive

00:02:17

for business and OneDrive,

00:02:18

which is your personal one.

00:02:21

Let's choose OneDrive for business

00:02:23

and ask it to create a file

00:02:25

in my OneDrive for business.

00:02:28

Folder path marking on the button

00:02:30

on the right I can navigate my

00:02:33

OneDrive and decide where this

00:02:36

certification will be put.

00:02:38

In this example,

00:02:38

let's put them in the folder

00:02:40

that I called email attachments

00:02:42

from power automate.

00:02:45

What will be the name of said fire?

00:02:49

I could simply force a name and call it.

00:02:51

For example, Julian certification,

00:02:53

but this will not be useful in

00:02:56

my situation as I will receive.

00:02:58

About 100 of them.

00:03:00

Therefore, I'm going to use

00:03:01

what is called dynamic content.

00:03:05

And ask Paul to make to simply name the

00:03:08

file the same name as the attachment.

00:03:14

What will be the content

00:03:16

of that file in OneDrive?

00:03:17

Well, by using dynamic content again,

00:03:20

I can tell the machine to simply copy

00:03:23

and paste the content of the attachment.

00:03:26

In the file of my OneDrive.

00:03:29

Let's click on save.

00:03:33

And make sure that I use the flow

00:03:36

checker in order to see if there are

00:03:38

any errors or warnings for them.

00:03:40

From the application.

00:03:43

And test it whether it is manually

00:03:45

or automatically in some cases.

00:03:52

After a while, should I not need

00:03:54

this flow any more, I simply

00:03:56

have to use the my flows button.

00:04:04

I can use the edit button in

00:04:06

order to change it, change to the

00:04:08

destination file or the word.

00:04:09

Powermate will be looking

00:04:11

at for or use the ellipsis.

00:04:14

And turn off the flow.

00:04:17

As soon as I turn it off,

00:04:18

it will no longer run.

RELATED COURSES

This tutorial is part of the following courses

Microsoft Power Automate Video Training - Use the Power of Automation

Free up your team to focus on more meaningful tasks by automating menial work. Help your business tackle everyday activities more efficiently!

ALL COURSES